HomeAnnual General Meeting
Preparation and filing for the annual general meeting of a Singapore private company, for founders who want the six month deadline met without holding a meeting nobody needs.
Most of an AGM is paperwork with a deadline attached. The meeting itself is often the smallest part, and for many private companies it never takes place at all.
Your financial year end sets the clock. A private company holds its AGM within six months of that date unless it is exempted, and the accounts laid before members have to be finished first.
Financial statements reach members before they reach ACRA. We prepare them, tag them in XBRL where that is required, and keep the numbers put in front of the meeting the same as the numbers later filed.
Where every member agrees, a small private company deals with the business in writing and holds no meeting. Resolutions are drafted, circulated for signature, and filed into the minute book as the record.
If a meeting is held, members receive proper notice, the business put to them is set out in advance, and minutes are written up afterwards. Those minutes are the evidence the meeting happened.
Some private companies are exempt from holding an AGM. Whether yours qualifies turns on conditions in the Companies Act, so we test your company against them rather than taking the exemption for granted.
An AGM is not the end of the year. The annual return still has to reach ACRA within seven months of the financial year end, and both pieces are prepared together so neither is missed.
Work starts once the accounts are close to final, rather than in the fortnight before the deadline. The order below is what that looks like in practice.
We confirm the date your financial year ends, because every deadline that follows is counted from it. That single date gives the AGM date, the annual return date, and the point by which the accounts have to be done.
About 15 minutesFinancial statements are drawn up and tagged in XBRL where your company is required to file in that format. Anything your bookkeeper or auditor still owes is chased now, since nothing else moves until the numbers settle.
Once accounts are finalYou choose between holding a meeting and signing a written resolution, and we tell you which route is open to your company. A meeting gets notices, agenda and minutes from us. A written resolution goes out for signature instead.
Within six months of year endSigned resolutions and minutes go into the minute book, and the registers of members and directors are brought up to date against them. That record is what the annual return is built on a month later.
Same week as signingIt comes as part of the Comply package. Inside it sit the AGM documents and annual return, a named company secretary, registered office and mail scanning, statutory registers, financial statements and XBRL, ECI and Form C-S.
There is no AGM-only price, and quoting one would mislead you. The AGM sits with the rest of the year because the same registers and the same accounts feed all of it, and splitting the work apart costs more, not less.
Quoted for your company
Agreed in writing before we start
Ask about ComplyThe Comply package is quoted for your company before we start. ACRA filing fees are passed on to you at cost.
Not always. A private company holds its AGM within six months of its financial year end unless it is exempted from holding one. Whether the exemption applies turns on conditions in the Companies Act, so we test your company against them instead of assuming. Being excused the meeting does not excuse the filing.
Yes. The annual return is a separate obligation and it still reaches ACRA within seven months of the financial year end. The exemption removes the meeting, not the filing. Financial statements, in XBRL where required, and current registers of members, directors and controllers are still needed behind it.
For many small private companies, yes. Where every member agrees, the business is dealt with in writing and no meeting is held. The resolutions are drafted, circulated for signature and kept in the minute book, which is the record ACRA or your auditor would ask to see.
The company and its directors are in breach, and the annual return runs late behind it, because that deadline counts from the same financial year end. We would rather not quote penalty figures here, since they turn on how late the filing is. The fix is to deal with both together and stop the gap widening.
Directors approve the financial statements and sign the directors' statement. Members pass the resolutions, either at the meeting or in writing. The company secretary keeps the minutes and the registers, and the sole director alone is not permitted to fill that role, which one-person companies often miss.
Tell us your financial year end and we will tell you the date your AGM is due and the date the annual return is due. That takes a few minutes and costs you nothing.
Tell us what you need and we will point you to the right answer, or bring in one of our chartered professionals. Out of hours you get a reply first thing the next working day.