The Role of Corporate Secretaries in Managing Annual General Meetings (AGMs)
- May 5
- 2 min read
04 May 2025
Editor: ET
In Singapore’s well-regulated business landscape, Annual General Meetings (AGMs) are more than just a statutory requirement — they are a cornerstone of good corporate governance. At the heart of every successful AGM is a capable Corporate Secretary. Their role is essential in ensuring that the meeting is compliant, effective, and delivers value to stakeholders.
With the guidance of firms like Expede Tech Pte Ltd, companies in Singapore are increasingly recognising the strategic importance of appointing a competent corporate secretary to navigate regulatory obligations and foster transparency during these pivotal meetings.
Why AGMs Matter in Singapore
Under the Companies Act, most companies in Singapore are required to hold AGMs and file annual returns with ACRA. AGMs provide shareholders with an opportunity to:
Review the company's financial statements.
Ask questions about business performance.
Vote on key issues such as the appointment of directors or auditors.
Failure to hold AGMs or file the associated documentation on time can result in penalties and compliance risks.
Key Responsibilities of Corporate Secretaries in AGMs
Here’s how corporate secretaries help ensure that AGMs are held smoothly and in full compliance:
1. Planning and Scheduling the AGM
Corporate secretaries coordinate the timing of the AGM to ensure it aligns with legal deadlines, particularly if the company’s financial year-end has changed. They also manage logistics — whether the AGM is held physically or virtually.
2. Preparing and Distributing Notices
They are responsible for drafting the AGM notice, agenda, and resolutions, and distributing them to shareholders with adequate notice — usually at least 14 days before the meeting.
3. Ensuring Compliance with ACRA and the Companies Act
The corporate secretary ensures that the AGM complies with the Companies Act and ACRA requirements, including proper quorum, voting procedures, and documentation.
4. Recording and Filing Meeting Minutes
After the meeting, the corporate secretary records accurate minutes of the proceedings and ensures all required resolutions are filed with ACRA in a timely manner.
5. Managing Shareholder Communications
They act as a key liaison between shareholders and the company, addressing queries and ensuring shareholders have access to all necessary documents and reports.
AGMs in a Post-Pandemic World
With the rise of virtual AGMs in Singapore, corporate secretaries are now also responsible for selecting suitable digital platforms, ensuring cybersecurity, and managing digital access and proxy voting — all while maintaining legal compliance.
How Expede Tech Pte Ltd Supports AGM Compliance
Expede offers end-to-end corporate secretarial services tailored to your company’s needs — from AGM planning to statutory filings. Their experienced team ensures that Singapore-based businesses meet their annual obligations seamlessly while building trust with shareholders and regulators alike.
Further Reading: Why a Strong Corporate Secretary is the Backbone of Your Company
A strong corporate secretary is not just an administrative asset — they are a strategic partner who plays a vital role in upholding your company’s governance standards. Whether you're a start-up or a growing enterprise, getting your AGM right is a step toward long-term business integrity and success.
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